# Workvoice — the agentic OS for field services

From site to paid, in sixty seconds.

Run field services on autopilot. Capture every job, optimize preventive
maintenance, compliance, dispatch and scheduling. Integrate an agentic layer
into your existing tool stack.

Workvoice is the capture and intelligence layer beneath a field operation. A
technician speaks, films and scans their way through a walkthrough; Workvoice
turns that into a priced, compliant, billable record before the van leaves
site — then runs the workflows the back-office systems can't.

## The numbers

3× the work, out of the team you already have.

| Figure | What it measures |
| --- | --- |
| 68% | of quotes drafted on site get approved. The client sees a priced job in under a minute, not next week. |
| 20–30% | more jobs per technician. Admin eats about 30% of a field week. Workvoice takes it to zero. |
| 2–3× | more buildings per operations team, with the same headcount and no new hires. |

Based on Workvoice pilot deployments and field-time analysis, 2026.

## How one walkthrough becomes a paid job

A 48-second voice walkthrough of a fire & safety PPM at a site called Halden
Tower — "riser room, two sprinkler heads corroded, swapping both out"; "four
extinguishers past their service date, recharging on site"; "access panel was
seized, took about an hour and a half to free" — captured as voice, six
geotagged photos, and turned into:

- Change order CO-2261: replace 2× sprinkler heads (€180), recharge
  extinguishers ×4 (€96), access panel labour 1.5h (€135)
- €411 recovered on a single visit
- An NFPA report, a PPM protocol and a punch list, auto-drafted and ready to send

## The platform

Five capabilities that turn everything captured on site into structured work.

### Capture Layer — capture anything, anywhere

Voice, video, photos, QR codes and nameplates. Capture anything on site,
online or offline, and it syncs the moment you're back in signal.

### Knowledge Base — every job, instantly searchable

Every job indexed and searchable. The right history, manual and fix surfaced
at the exact moment a technician needs it.

### Scheduling Engine — dispatch that never breaches an SLA

Real-time dispatch that learns true job durations from the field and re-routes
the day before a contractual SLA window is ever missed.

### Preventive Maintenance — extend the life of every asset

AI-built maintenance programs that act before failure, extending the life of
every asset instead of replacing it on a reactive cycle.

### PPM Protocols — compliance, tracked end to end

Recurring inspections, auto-generated work orders and a full audit trail.
Compliance tracked from schedule to signed-off, every cycle. ISO / NFPA / CEN
ready exports.

## Agents

Workflows that run on the captured data, grouped by department.

### Operations

- **Smart Scheduling** — builds the day from real job durations the system has
  learned, not guesses.
- **Compliance Audit** — compares inspection results and maintenance lead times
  against history, flags anomalies, and checks every record against
  regulations, client SLAs, and trade good practice.
- **Smart Rerouting** — re-sequences the day when a job runs long or a part is
  missing.
- **SLA Breach Prevention** — alerts the office before a contractual SLA window
  is missed.

### Field

- **Real-Time Insights** — surfaces the exact equipment and project history on
  site, explains the defect in front of you, and pulls up the manufacturer
  manual.
- **Guided Compliance** — walks the technician through the exact steps for a
  compliant inspection, from ISO protocols to F-gas maintenance.
- **Zero-Click Job Closure** — geolocates the job, detects closure signals, and
  syncs with the schedule.

### Sales

- **Quote and Contract Generation** — drafts a structured quote during the first
  site visit, with live supplier pricing.

## Industries

- **Facility Management** — multi-site portfolios, recurring compliance and
  SLA-bound contracts, handled.
- **Maintenance** — planned and reactive maintenance captured, documented and
  tracked across every asset.
- **Trades** — HVAC, electrical, fire protection and plumbing. Field work
  documented the moment it happens.
- **Manufacturing** — plant and industrial equipment maintained, with service
  history and compliance on every asset.

## Roles

- **Operations** — live visibility across every job, every site, every
  technician, in one place.
- **Field Technician** — document the job by speaking, scanning and shooting.
  No forms, no clipboard.
- **Superintendent** — track crews and compliance across sites without chasing
  paperwork.
- **Site Manager** — every visit logged, every defect captured, every report
  ready before you ask.

## Verticals

- **Fire & Safety** — NFPA & CEN-ready inspections. Reports filed on site
  before you leave, 100% audit trail, 0 re-typed findings.
- **HVAC & Mechanical** — PPM that bills itself. PPM billed from the visit
  itself, 100% job history on every asset, 0 clipboards.
- **Facilities & PPM** — compliance as a deliverable. 60s site to paid, ISO
  ready exports, 1 source of truth.
- **Facility Management** — multi-site portfolios, handled. 100s of sites in
  one view, SLA tracked not breached, 1 place to manage.
- **Mechanical & Industrial** — plant and heavy equipment. OEM specs on file,
  100% service history, 0 surprise failures.
- **Electrical** — test results captured on site. Cert-ready exports, 100% test
  coverage, 0 wasted re-visits.

## Get started

Bring a real walkthrough to a call with the founders. We'll turn it into a
priced, compliant, billable record while you watch, then hand you the keys.

- Book a demo: https://workvoice.co/demo
- Read the manifesto: https://workvoice.co/manifesto
- Careers: https://workvoice.co/careers
- Release notes: https://workvoice.co/releases
- Sign in: https://app.workvoice.co/login
- Contact: szymon@workvoice.co

---

Canonical page: https://workvoice.co/
Site index for agents: https://workvoice.co/llms.txt